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Notary Signing Agent Mileage & Expense Log
Agent: ______________
Tax Year: 2025
/mile
Mileage Log
Record every business trip. IRS requires: date, destination, business purpose, and miles.
| Date | From | To / Address | Business Purpose | Miles | Deduction |
|---|
0
Trips
0
Total Miles
$0
Mileage Deduction
$0.70
IRS Rate/Mile
Business Expenses
Track all deductible business expenses. Keep receipts for every item entered here.
| Date | Category | Description | Amount |
|---|
Total Business Expenses
$0
IRS requirement reminder: A contemporaneous mileage log means recorded at the time of travel — not reconstructed at year-end. Entries made the day of travel are far more defensible in an audit than reconstructed records. Make adding a row a habit after every appointment.
What Makes a Valid IRS Mileage Log
The IRS requires four elements for each mileage entry: (1) the date of travel, (2) the destination, (3) the business purpose, and (4) the number of miles driven. This tracker captures all four. Print at year-end and keep with your tax records for at least 4 years.
The "Business Purpose" column is the most commonly skipped — and the most important in an audit. "Loan signing" is adequate; "Loan signing — 456 Oak Ave, Borrower: Jane Doe" is better. Your notary journal already captures this information for every appointment — use it to cross-reference.
Informational only. Keep original receipts for all expenses. Consult a CPA for tax advice specific to your situation.